Lawrence Committee – January Meeting Minutes

Minutes for January 21, 2009 Meeting:

1. Attendance:
   • Charles Lu
   • Maja Klosinska
   • Denise Kassab
   • Olivia Martel
   • Katie Stoltfus-Duek
   • Sevil Cakir Kilincoglu
   • Steven Bergsieker
   • Karin McDonald
   • Rob Cooper
   • Christina Hultholm
2. Charles stated the successful transition from the 2008 Committee
   to the newly elected Committee for 2009.

3. Charles announced that the Committee’s account balance at the
   Sovereign Bank was USD 982.67 and that the names on the account
   have been changed to those of the current President Charles Lu
   and Vice-President Karin McDonald. Charles also announced that
   the account assigned to Lawrence Committee by the University
   currently has a balance of USD 1,136.97

4. Charles reminded the Committee members that the President and
   Vice-President have the authority to send mass emails to the
   entire Lawrence Community.

5. Charles announced the Graduate School’s final decision to allocate
   7 Housing spots for the Lawrence Committee.

6. Christina gave updates from the GSG meeting:
   • Reinstated Housing Office’s decision over the Housing perks
     for Lawrence.

   • Regarding the new shuttle service organized by the Parking and
     Transportation Office, Christina suggested that there be a
     link in the Lawrence Community website which allows residents
     to provide feedback on the new service. The agreed
     recommendation is that residents send an email directly to
     transportation@princeton.edu with a copy to gsg@princeton.edu
     and Olivia Martel, omartel@princeton.edu Christina mentioned
     that most residents had expressed approval of the new shuttle
     service.
7. Regarding the Lawrence website:
   • Christina suggested placing pictures of the apartments on the
     website for prospective students or those who may have
     Lawrence as their housing choice. Olivia is to speak to
     Housing regarding access to possible empty apartments in
     order to take pictures.

   • The Committee suggested looking through broken, dead-end
     links and either erasing no longer relevant information or
     updating existing information.

   • Katie suggested that the office hours of the Lawrence
     Superintendent David Young be placed on the website.

   • Steven suggested that the website’s first page have current
     announcements as well as ‘Welcome info’ for new residents.
     Charles suggested that there be a link to the website at the
     end of emails sent by the Committee. Suggestions are to be
     emailed to Steven.

   • The Garden Coordinator is to review and update the
     information available on the website regarding the Community
     garden.

   • It was decided that 7 days prior to the monthly Committee
     meetings, Charles will send an email to residents which will
     include a reminder of the date, time and location of the
     month’s meeting, information on events and a link to the
     Minutes drawn from the previous month’s meeting.
8. The Committee decided in favor of a ‘Potluck’ event to take place
   on Febraury 22nd. Sevil will prepare the posters, the event is to
   take place on a ‘sign-up’ basis and the final details will be
   decided at the next Lawrence meeting. Olivia announced she will
   be able to include the event in the weekly ‘GS Events’ email sent
   to students.

9. Regarding laundry facilities:
   • Some residents expressed concern that a number of Building 10
     laundry machines were out of order for several days. Charles
     agreed to post signs in the Laundry rooms with David Young’s
     email and telephone number to contact should machines require
     maintenance.

   • Some residents suggested placing ‘change machines’ in laundry
     rooms. Olivia reminded the Committee that according to
     Housing, the Lawrence Committee would be fully liable to any
     damage/malfunction/theft of the machine. Olivia is to check
     with Housing on the possibility of a card swipe system.
10. Regarding mail delivery:
    • Some residents expressed concern over the small-sized
      mailboxes in Buildings 2-7. Although the mailboxes cannot be
      replaced, if mailboxes are broken, residents should contact
      David Young.

    • Some residents had expressed concern over theft or damage to
      USPS/UPS/Fedex deliveries which are left in the lobby of
      Building 1. Some Committee members are to talk to David Young
      over possibilities to counter the problem. In the meantime,
      Olivia reminded all that such incidents must be reported to
      Public Safety.
11. Some residents expressed interest in obtaining cable television
    services from other vendors. Olivia announced that Housing only
    allowed for one provider.

12. Christina suggested that future Lawrence Committee meetings begin
    at 8.00pm rather than 8.30pm. All members agreed. The next
    meeting will take place on 2/18/09 at 8:00PM in the community
    room at 1 Lawrence Drive.