Any resident/graduate student/graduate organization that wants to schedule an event at Lawrence and reserves a space for a specific date and time must follow the steps below:
Step 1: Use Event Management System (EMS) to Reserve Space for your event
1. Navigate to the EMS Web App via http://scheduling.princeton.edu.
2. Sign in via CAS in the upper right-hand corner by clicking “Welcome, Guest”. Once you sign in using your personal NetID (not your group NetID) your name will appear there instead.
3. Click “Create a Reservation” on the left-hand side of the screen.
4. Click “Book Now” in the upper right-hand corner under the “Campus Space Request” option.
5. Enter the date, start time, and end time on the left-hand side of the screen. The availability of Lawrence spaces will be visible in the system. The following spaces at Lawrence may be reserved, if available:
- Common Room 107 – 1 Lawrence Drive – 01 – First Floor
- Common Room 111 – 14 Lawrence Drive – 01 – First Floor
Note: Both spaces are set for min/max capacity to be “1” – ignore this in your booking and use the comment box to explain estimated attendance in your Event Registration Form (Instructions below).
6. Under “Locations” click “Add/Remove”.
7. A box will appear that has a “Find location” field. Enter your desired location.
8. Click on the green plus sign next to your desired location. A box will pop up asking for a number of attendees. Leave the box as is (1 person) and select “Add Room”.
9. Click the “Next Step” button located on the top right-hand side of your screen. This will bring you to the “Reservation Details” section of the form.
10. Enter all the information regarding your event on this form and click on “Create Reservation”
11. You will receive a confirmation screen saying “Reservation Created”.
If you’re reserving the room for private use, you’re now done. Please allow two weeks for the reservation to be approved. If you’re holding an event, proceed to step 2.
Step 2: Submit an Event Registration Form
If you are hosting an event and do not belong to any recognized student organization, then you should use this link to register your event.
If you are a recognized student organization, you should navigate through your organization on MyPrincetonU in order to register the event.
Note: You must submit your Event Registration Form while waiting for the approval from the Graduate School. Do not however fill out the Event Registration Form without first reserving your room (unless your “room” is in an outdoor space).
Step 3: Confirmation from the Graduate School
Once the approval of the event from the Student Affairs Team at the Graduate School has been received, you will receive a confirmation that your space reservation in EMS has been successful.
Note: You must submit your event registration form(s) at least three weeks prior to your event.